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Google Sheets

Google Sheets

This page outlines the steps to install and configure the CData Connect Spreadsheets add-on for Google Sheets. After installation, Google Sheets is able to pull data from sources that you have connected to your CData Connect Spreadsheets account.

Note: Before you can configure and use Google Sheets with CData Connect Cloud, you must first connect a data source to your CData Connect Cloud account. See Connections for more information.

CData Connect Cloud Customers Only: You can also import Virtual Datasets and Derived Views. To create a virtual dataset, follow the instructions in Virtual Datasets. To create a derived view (administrators only), follow the instructions in Creating a Derived View.

Installation and Setup

  1. Sign in to Google Sheets and either open a spreadsheet or create a new spreadsheet.

  2. With a spreadsheet open, select Extensions > Add-ons > Get add-ons.

  3. Search for CData in the search bar and click the CData Connect Spreadsheets add-on.

  4. Click Install and then Continue on the pop-up.

  5. Select your Google account and sign in if needed. When prompted to approve the connection, click Allow.

  6. Return to the spreadsheet. Select Extensions > CData Connect Spreadsheets > Open.

  7. The configuration pane appears to the right of your spreadsheet. Click Authorize to sign in to CData Connect Spreadsheets.

  8. Enter your CData Connect Spreadsheets credentials and click Continue.

  9. When a success message appears, close the tab and return to Google Sheets.

After you establish a connection, the CData Connect Spreadsheets panel shows these options:

  • Setup Connection
  • Import
  • Edit
  • Refresh
  • Update
  • Delete

  • Logs

Set Up Connection

If you do not yet have the data connection you need for CData Connect Spreadsheets, you need to set one up.

  1. In the add-in pane, click Setup Connection. Allow CData Connect Spreadsheets to display a new window.

    The new window displays the Add Connection screen for CData Connect Spreadsheets.

  2. Select the connector for the data you want to connect to Google Sheets.

  3. Enter your data connection settings. Save and test your connection.

    After you have a successful connection, you can Import Data.

Import Data

To import data from a data connection, follow these steps:

  1. Click Import.

  2. Select an option from the drop-down menu: Connections, Virtual Datasets, or Derived Views. Then follow the directions for the option you selected. Note: Only CData Connect Cloud customers can access virtual datasets and derived views.

Import Connections

  1. Select a Connection from the drop-down list.

  2. Select either Query Builder or Custom SQL.
    • For Query Builder, select a schema (if there are multiple schemas), table, and columns. If desired, you can also set filters, sorting options, and limits. View the generated query and adjust if necessary.
    • For Custom SQL, enter the SQL Statement in the provided field.

  3. Click Execute.

  4. When prompted, choose to output the data in either the current spreadsheet or a new one.

Import Virtual Datasets (CData Connect Cloud Customers Only)

  1. Select a workspace from the drop-down list.

  2. Select either Query Builder or Custom SQL.
    • For Query Builder, select a virtual dataset and the columns to display. If desired, you can also set filters, sorting options, and limits. View the generated query and adjust if necessary.
    • For Custom SQL, enter the SQL Statement in the provided field.

  3. Click Execute.

  4. When prompted, choose to output the data in either the current spreadsheet or a new one.

Import Derived Views (CData Connect Cloud Customers Only)

  1. Select either Query Builder or Custom SQL.
    • For Query Builder, select a derived view and the columns to display. If desired, you can also set filters, sorting options, and limits. View the generated query and adjust if necessary.
    • For Custom SQL, enter the SQL Statement in the provided field.

  2. Click Execute.

  3. When prompted, choose to output the data in either the current spreadsheet or a new one.

Refresh Data

To update the imported data in your spreadsheets from the originating source, click Refresh in the main menu of the CData Connect Spreadsheets add-on. (Click the back arrow to return to the main menu of the add-on, if necessary.) Then follow these steps:

  1. Select the checkboxes next to the Google Sheets spreadsheets that you want to update.

  2. Select a refresh option:
    • Click Refresh Now to manually refresh the data as soon as possible.
    • Click Auto Refresh to open a dialog where you can select the auto-refresh interval in hours. Please note that this interval applies to all spreadsheets that use Auto Refresh.
  3. The data in the selected Google Sheets spreadsheets update with new data.

Note: If Auto Refresh is selected, a new Auto Refresh Status field appears. It lists the refresh interval and the affected spreadsheets. A Reset Auto Refresh button allows you to stop the auto refresh and set up a new one.

Update Data

You can push changes from the Google Sheets spreadsheet to the originating data connection. Note that in order to update a spreadsheet, the data must contain at least one primary key. You must also have the proper permissions to update the source data. You cannot update read-only fields in the originating data connection.

Be sure to update your data frequently if you are using the auto refresh feature, or your changes may be overwritten by the originating data connection.

To update data in your spreadsheet, follow these steps:

  1. Make your changes to the Google Sheets spreadsheet. When you update data, the data is highlighted in red to signify that it is not yet updated to the originating data connection.

  2. If you want to update only select rows, highlight the cells or rows to be updated.

  3. On the CData Connect Spreadsheets add-on pane, click Update.

  4. Determine whether you want to Update Selected rows or Update All.

  5. Click Execute. Click Confirm to continue. This action updates the originating data connection and cannot be undone.

  6. CData Connect Spreadsheets returns a message whether the update was successful. If unsuccessful, CData Connect Spreadsheets displays the reason the update failed.

  7. If the update is successful, the data in red turns black. This indicates that the data is updated in the originating data connection.

Insert Data

To insert a row or rows in a spreadsheet, follow these steps:

  1. If necessary, return to the main menu of the CData Connect Spreadsheets add-on.

  2. Use the Google Sheets function to insert rows in your spreadsheet (Insert > Rows).

  3. Enter the information into the row or rows. When you add data, the data is highlighted in red to signify that it is not yet updated to the originating data connection.

  4. If you want to update only the inserted row(s), highlight the row(s).

  5. On the CData Connect Spreadsheets add-on pane, click Update.

  6. Determine whether you want to Update Selected rows or Update All.

  7. Click Execute. Click Confirm to continue. This action inserts the data into the originating data connection and cannot be undone.

  8. CData Connect Spreadsheets returns a message whether the insertion was successful. If unsuccessful, CData Connect Spreadsheets displays the reason the insertion failed.

  9. If the insertion is successful, the data in red turns black. This indicates that the data is updated in the originating data connection.

Delete Data

To delete rows from a spreadsheet, follow these steps:

  1. If necessary, return to the main menu of the CData Connect Spreadsheets add-on.

  2. Select the rows you want to delete and click Delete. You can select any cell(s) in the row and CData Connect Spreadsheets deletes the entire row. CData Connect Spreadsheets prompts if you are sure you want to delete the given number of rows.

    Note: You cannot undo the row deletion.

  3. Click Confirm to continue with the deletion. CData Connect Spreadsheets displays whether it deleted the rows successfully.

Logs

Click Logs to open a dialog that lists the three most recent queries, including:

  • The time and date they occurred
  • Their results (success or failure)
  • The contents and parameters of the queries

Advanced Query Settings

When importing data, you can use Filters and Sorting to build your query.

Filters

To add a filter, click the + next to the Filters header. You can add more filters by clicking the + again, and you can delete a filter by clicking the trash can icon next to it.

Each filter has three fields to fill out:

  • Column—select the column from your table that you want to filter.
  • Op—the operation the filter performs. Options are equals, does not equal, contains, does not contain, less than, less than or equal to, greater than, and greater than or equal to.
  • Value—the value for the filter operation.

For example, if you wanted to retrieve AccountValues above $100,000, you might set the Column to AccountValues, the Op to greater than, and the Value to 100,000. Then, when you execute the query, only results matching this filter will be returned.

As you enter your filter parameters, the Generated Query at the bottom of the pane automatically updates.

Sorting

To add a sorting rule to your query results, click the + next to the Sort By header. You can add more sorting rules by clicking the + again, and you can delete a sorting rule by clicking the trash can icon next to it.

Each sorting rule requires a Column and a sorting Order (ascending or descending). If you add multiple sorting rules, the results are sorted in the order that the rules appear. The query gives highest sorting priority to the first rule, then the second rule, etc.

As you enter your sorting parameters, the Generated Query at the bottom of the pane automatically updates.